Built for Commercial Brokers

Stop digging.
Start closing.

Warm Vanilla Inbox is a purpose-built email client for commercial real estate brokers. Connect your Outlook or Gmail and get a clean, deal-focused inbox — so the emails that matter surface first.

Request Access

A few quick questions. We're inviting brokers in waves.

Warm Vanilla Inbox — deal-focused inbox for commercial real estate brokers
From brokers
"The biggest competitive advantage a commercial broker can have is to be responsive."

An inbox as ready as you are.

warm vanilla box /wôrm vəˈnilə bäks/

In commercial real estate, a space delivered with HVAC, white paint, and a clean slate — ready for immediate use. No buildout required.

That's what your inbox should be. Warm, ready, and clear of noise — so you can get straight to work.

What it does

Built for the pace of commercial deals.

01
Your Inbox, Purpose-Built
Warm Vanilla Inbox is a standalone email client — not a plugin, not a filter tweak. Connect your Outlook or Gmail and get a completely reorganized view built around your deal flow.
02
You Tell It What's Live
Add your active deals and the people in them during a quick onboarding. Emails from people in live deals are always elevated — even from a new address or forwarded thread. Add new deals anytime.
03
Learns Your Deal Patterns
LOIs, offers, and active client threads surface automatically. Newsletters, alerts, and noise move down — without being deleted. Everything is still there when you need it. When it gets a classification wrong, tell it why. It learns.
04
Nothing Falls Through
The emails that cost you commission — the GC reaching out, the buyer going quiet, the LOI with a tight deadline — those get flagged before they get buried.
05
Works With What You Have
Outlook or Gmail — your choice. No new email address, no migration. Just connect your existing account and your inbox transforms immediately.
06
Brokerage-Safe Privacy
Your deal data stays yours. We never sell, share, or train on your email content. Built to comply with Google and Microsoft's data policies from day one.
How it works

Connected and running in under five minutes.

Step 01
Connect your email
Sign in with Microsoft or Google and authorize Warm Vanilla Inbox to read your email. Takes about a minute.
Step 02
Tell us your active deals
Add the deals you're working on and the counterparties involved. This seeds the system so the right emails surface from day one — and you can add new deals as they come in.
Step 03
Open the email client, see what matters
Your inbox is now sorted by deal relevance. The emails that move your business forward are at the top. Everything else waits where it belongs.
On the roadmap

Built for how brokers actually work.

Web client first. Native iOS coming Summer 2026. Brokers live on their phones between site visits and showings — we're building for that life. Request access now and you're first on the TestFlight list when it drops.

iOS App — Summer 2026

Your inbox, ready to work.

We're inviting brokers in waves. Tell us about yourself and we'll be in touch.

Request Access