Deal & Relationship Intelligence for Commercial Brokers

Your next deal is already in your inbox.

Warm Vanilla Inbox reads your email and calendar to build the CRM your firm doesn't have to fill out. Deals, clients, and properties, all in one place.

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Warm Vanilla Inbox main app view: deals, clients, and properties surfaced from your inbox
How it works

You don't type a thing.

Every email, every meeting, every document. Five stages that build your CRM in the background while you work.

01
Capture
Every email, meeting, and calendar entry across your firm ingested automatically. No manual logging.
02
Extract
Deals, counterparties, properties, and transactions pulled out and structured. What was buried becomes queryable.
03
Connect
Every entity linked. The same client across three email addresses. The property that ties two deals together. The broker who knows the decision-maker.
04
Surface
What matters today. Who's gone quiet. The past inquiry that fits your new listing. Delivered before you have to ask.
05
Compound
The longer your firm runs on it, the more of your next deal comes from your last one. Years of work, still working for you.
What's here, what's coming

Honest about what we do.

Deal intelligence for commercial real estate is early. Here's what's shipping today and where it's going. Nothing hidden.

Shipping today

What you'll see in the demo.

  • Your CRM builds itself from your inbox. No data entry.
  • Every deal is created from an executed document (contract, listing agreement, lease), with a click-through to the source.
  • Counterparties, properties, and documents linked across every deal.
  • Contacts auto-built from your inbox, with contact frequency and recency.
  • Continuity when brokers move on. The firm's deal history stays intact.
  • Firm-wide workspace: every broker and assistant sees the same shared graph.
  • Never invents data. Blanks over guesses.

Shipping next

Where it's going.

  • Match your active listings against every past inquiry, automatically.
  • Turn lost prospects on old deals into ranked new leads.
  • Re-engage the client you haven't emailed in six months, based on your actual reply cadence.
  • People-aware search that knows your contacts across every address they've used.
  • Native digital signatures for LOIs, listing agreements, and leases. No DocuSign tab.
  • Marketing campaigns to past clients from inside the system that already knows them.
  • Deal-level privacy controls for sensitive negotiations.
  • Private notes that stay personal, even inside a shared firm workspace.
The system, in practice

Every layer, connected.

One system doing four jobs at once. Explore each below.

Automatic data capture.

Warm Vanilla Inbox logs every email, calendar event, and meeting automatically. No manual entry. Every interaction becomes part of your firm's relationship graph.

See capture →
Warm Vanilla Inbox capture view: connected email and calendar accounts feeding the CRM automatically

Deal and relationship intelligence.

Relationship strength, warm intro paths, and pipeline insights drawn from your firm's captured data. Commercial real estate context your team can search, filter, and act on.

See intelligence →
Warm Vanilla Inbox intelligence view: client relationships and connections across deals

Views that fit how brokers think.

Deals, clients, and properties. Three ways to look at the same data. The active pipeline, the years of relationships behind it, and the properties those relationships have touched.

See views →
Warm Vanilla Inbox views: deal panel with lifecycle, counterparties, and timeline

Shared by default. Private where it matters.

The base layer belongs to the brokerage. Deals, clients, and properties visible to your whole team. Personal notes stay personal, so the private conversation with your client doesn't accidentally become the firm's conversation.

See team →
Warm Vanilla Inbox team view: shared brokerage workspace with private layer for personal notes
For brokerages

See it work on your inbox.

Reading about the product is one thing. Watching your own deals, clients, and properties assemble themselves from the emails you've already sent is another. We'll build it against your real inbox and show you what surfaces.

  • Live walkthrough on your firm's actual email history, not a canned demo
  • 30 minutes, on your calendar, with the founder
  • Free 6-month backfill so you can see the pipeline before you decide
  • Honest answers on fit, pricing, and timeline
For brokerages of 5+
Book a 30-minute walkthrough.
If your brokerage has at least five brokers and you want to see the product running on your own data, this is the path.
See it on your inbox
Hosted by the founder. No SDR. No script.

Stop digging. Start closing.

We're onboarding brokerages in waves. Tell us about yours.

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